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Executive Assistant, Investments

Carnegie Corporation of New York was established by Andrew Carnegie in 1911 “to promote the advancement and diffusion of knowledge and understanding.”  It is one of the oldest, largest, and most influential American grantmaking foundations. 

Carnegie Corporation of New York has an exciting opportunity for a seasoned Executive Assistant to join its Investment Department.  The ideal candidate is someone who is proactive, has high initiative, is energetic, very well organized, ability to multi-task, prioritize and learn quickly.

The Executive Assistant will report to the Investment Operations Manager, and provide direct administrative support to the Chief Investment Officer, and additionally support the Investment team consisting of three directors, and Associate Director, and two analysts who are responsible for managing and investing the Andrew Carnegie endowment.  The Executive Assistant will be responsible for the following:

Information Management – The investment team receives an extremely high volume of correspondence (both electronic and traditional) covering a range of topics (financial, legal, informational, marketing-oriented, and research).  The Executive Assistant is responsible for inventorying, circulating, and storing this information in a readily-accessible manner to allow for smooth functioning of the office.  They will be the primary hub for this information flow – using a state-of-the-art knowledge-sharing software to manage and digitize incoming and outgoing communications, and to a lesser extent, traditional filing methods where appropriate.

Administrative Projects and Tasks – Heavy calendar management; including preparing extensive travel itineraries for both foreign and domestic travel, preparing visa documentation, preparing expense reports, coordinating mailings and presentations, data entry, photocopying, scanning and other day-to-day support functions.

Qualifications for the Executive Assistant:

Undergraduate degree and strong academic record.  Excellent organizational skills and attention to detail; ability to distill large volumes of data in short periods of time; tech-savvy, proficient in Microsoft Office, and adeptness at learning new software; intellectual curiosity; a collegial attitude and a readiness to perform a wide range of tasks; a commitment to the Corporation’s mission; and ability to work independently as well as collaboratively.

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