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Investment Operations Associate

Carnegie Corporation of New York has an exciting opportunity for an individual who is passionate about the philanthropic sector and is looking for a career in investment operations.

The ideal candidate for this position is someone who is proactive, has high initiative, energetic, well organized, and able to multi-task, prioritize, learn quickly, and has job experience within or relevant to the finance, investment, accounting, compliance, and/or operations sector. 

Responsibilities:

Investment Operations - Hold primary responsibility over Corporation’s investment operations activities, including investment cash flows, valuations, trade confirmations, and reporting. Work with the team’s financial analysts, assist in maintaining spreadsheets and databases used to track the portfolio’s performance.  Work alongside the finance department and investment team with cash flow management by tracking capital calls and manager distributions and interacting with the foundation’s custodian bank and investment managers as necessary.  Working in conjunction with the finance department, help coordinate the foundation’s annual audit and be a key liaison between the foundation and the foundation’s auditors and outside investment managers.  Document internal operations and organizational procedures.

Legal & Compliance - Assist senior investment staff with the completion of legal documents related to new investments and on-going portfolio management issues, including collecting and preparing KYC, FATCA/CRS, and any other necessary federal documentation for foreign investments.  Work with investment team to inventory and review existing legal files and obtain any missing documents when necessary. Work with senior investment staff to fill out legal documents related to new investments and on-going portfolio management issues.  Coordinate documentation for opening and closing of accounts with custodian bank. Maintain a schedule of deadlines for legal documents requiring execution such as side letters, MFNs, and amendments.

Business Management - Manage the day to day of business activities for the Investment Department including third party service provider scheduling, budget analysis, facilitating the investment process, and overseeing the Investment team schedule. This role works closely with every member of the investment staff to identify more efficient processes that can be implemented at the department level.

External Department Relations - Coordinate with the President’s Office, Grant’s Administration, and Communications to ensure all Board Meeting and Investment Committee Meeting related responsibilities are met, including providing investment board inserts, filing of meeting minutes, recording of Investment Committee approved resolutions and providing requested portfolio level information for media sources. Communicate with manager marketing representatives to obtain materials, or reject investment products, and strategies for directors.
Investment Committee Management: Manage all aspects of the relationship with the Investment Committee members, including investment staff communication, scheduling meetings and calls, distributing materials and documents to BoardEffect website, and helping with travel arrangements, as necessary. Attend investment committee meetings to record and write up all minutes as a matter of the corporation’s official book of record.
Administrative Projects:  Assist with investment committee meeting mailings, including binder preparation and assembly. Review incoming email from internal and external sources and take appropriate action, including circulating to relevant staff members.

Special Projects - Work closely with the VP & Chief Investment Officer to perform special projects as needed.

Qualifications:

The ideal candidate will have a Bachelor’s degree in accounting, finance, or business, and at least 5-10 years of relevant work experience, a strong academic or employment record, and preferably an established career in investment operations.  Other qualifications include:

  • Excellent organizational skills and high attention to detail
  • Ability to work collaboratively as well as independently
  • Ability to distill large volumes of data in short periods of time
  • Ability to manage competing priorities and deadlines
  • Excellent writing skills
  • Experience managing staff
  • Tech savy; proficient in Microsoft Office, and adeptness at learning new software
  • Intellectual curiosity and demonstrated record of professional development/growth
  • A collegial attitude and a readiness to perform a wide range of tasks
  • A commitment to the Corporation’s mission

If you are interested in applying for this job, please submit your cover letter, resume, brief writing sample, and salary expectations.  Only qualified applicants will be contacted.  No phone calls, please.

Carnegie Corporation of New York is an equal opportunity employer committed to diversifying its workforce and is firmly committed to complying with all federal, state and local equal employment opportunity (“EEOC”) laws.  The Carnegie Corporation of New York strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, sexual orientation, height and weight, disability, and any other characteristic protected by law.  The Corporation abides by all applicable rules and regulations in its recruiting and employment practices including the Americans with Disabilities Act (ADA) and state disability laws.

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